Business process automation for service companies

Turn repetitive business processes into reliable systems

Tell me what your team still handles manually. I map the process, automate the repetitive work and build the internal tool around it — starting with the smallest useful version.

TodayAfter automation
Data is copied manuallyData is entered once
Status must be checkedStatus is visible in one place
Someone has to remember the next stepReminders are created automatically
No full specification neededClear scope before buildDirect work with the developer

Selected systems

Focused tools for real business operations

A product built in-house and representative solutions that bring manual work, data and notifications into one clear system.

01Own product

Facturio — business documents, payments and internal operations

A complete business application for invoices, customer credit notes, payments and outstanding balances, returnable load carriers, automated reminders and accounting exports. The system was built end to end, from interface and backend logic to documents and integrations.

Invoices, credit notes and PDFsPayments and outstanding balancesReturnable load-carrier trackingReminders, reports and exports
02Confidential client project

Translation operations platform

An internal platform for managing requests, clients, contractors, operational files, order statuses, invoices and automated notifications.

Requests and clientsRoles and contractorsFiles and statusesInvoices and notifications
View case

Beyond the public portfolio

Only a selection of completed work is shown publicly. Other client systems, internal tools and automations remain private under confidentiality agreements.

What else can be built

Representative solutions

Examples of systems that can be adapted to specific business processes.

03Representative solution

Service operations management

An internal tool for processing requests, assigning employees and controlling deadlines. The team sees the current status of every job while relevant customer notifications are sent automatically.

Request managementEmployee assignmentStatuses and deadlinesCustomer notifications
04Representative solution

Request intake automation

Messages from email and forms become structured tasks. Relevant information is extracted automatically, each request is routed to the right person and a response draft can be prepared.

Email and formsData extractionRequest classificationResponse drafts

AI as a capability

AI where it removes real manual work.

When a workflow benefits from AI, I add structured data, model-assisted steps and controlled interfaces without turning the whole system into an AI experiment.

Data extractionClassificationAI-readable contentControlled access
How AI fits into automation

After your request

What happens next

The task is first reviewed and the important details are clarified. Then the smallest useful solution is defined. You do not need to choose a package or prepare a full specification.

1

Task review

The repeated work, tools involved, possible risks and expected result are reviewed.

2

Detail clarification

Important requirements and constraints are clarified so the solution does not include unnecessary features.

3

Solution proposal

The smallest useful version that can deliver a practical result is defined.

4

Decision to continue

You can start with a small first step and continue only when it is genuinely useful.

Kirill Kirillov

Founder & Business Automation Developer

The same person reviews your workflow, designs the solution and builds the production version.

FAQ

Questions before we start

Short answers to the questions that usually come up before the first conversation.

Do I need a full specification?

No. Describe one task your team repeats. The first step is to understand the work, tools, risks and expected result.

What happens after I send a request?

I review the task and reply with focused questions, a practical automation approach and a clear next step.

Is this only for AI automation?

No. AI is used only where it helps. Many useful automations are simple: forms, databases, reminders, dashboards, emails and integrations.

How long does the first build take?

A focused first version usually takes 5–10 working days, depending on the task and required integrations.

Start with one task

What process or internal tool do you need?

Describe what is handled manually today, where delays or errors occur, and what outcome you need. A full specification is not required.

What happens next

  • I will review the task and ask only the questions that matter
  • You will receive a practical first step and an indicative cost
  • I will reply personally within one business day

Scope and cost are defined after reviewing the task.

Your details are used only to process and respond to this request. Privacy

Or email directly: hello@kirillovsystems.com